Privacy Policy

SRG Tasks is Shree Ram Group's internal system for tasks, approvals, reminders, meetings and team communication. It is published on Google Play by Shree Ram Kripa Buildhome Pvt Ltd and is meant only for Shree Ram Group staff aged 18 or over, with accounts created by the company. There is no public sign-up.

What we collect

• Account details: your name, work email, phone number, role, department and reporting line, entered by the company.
• Work you create or take part in: tasks, comments, approvals, reminders, meetings and chat messages.
• Files you choose to add: photos, videos, documents, voice notes and meeting recordings.
• Your location, only when you choose to attach a place. It is not tracked in the background.
• A push notification token for your phone, so alerts reach it.
• Sign-in sessions and an audit log of actions taken, including actions taken through ChatGPT.

How we use it

To sign you in, run the company's tasks, approvals, meetings and chat, send you alerts and keep a record of work. It is not used for advertising, and the app contains no advertising or analytics tracking.

Phone permissions

The Android app asks for each permission only when you use the feature: the microphone to record voice notes and meetings, your current location when you choose to attach a place, photos and files you choose to attach, notifications for reminders, and phone calls when you tap Call on a colleague (the app only dials the number you chose and does not read your call history). A meeting recording keeps running with the screen off and always shows a "Recording" notification until you stop it. Nothing else is collected in the background.

Where it is kept

All data is kept with Amazon Web Services in the Mumbai region (India). The database is on Shree Ram Group's server, and files and database backups are in private Amazon S3 storage, encrypted when stored. All traffic between the app and the server is encrypted (HTTPS).

Who it goes to

Your data is not sold or shared for advertising. It is passed only to the services needed to run SRG Tasks:

• Amazon Web Services, which hosts the data.
• SMS Guru (SMS) and SmartPing (WhatsApp), which deliver sign-in codes and alerts to your phone number.
• Google Firebase, which delivers push notifications to your phone.

Inside the company, people see data according to their role and reporting line. Only the company owner can delete an account.

ChatGPT connector

This is optional. If you connect ChatGPT to SRG Tasks, you sign in with your own SRG account. ChatGPT can then read and change only what your account is allowed to, and every change needs your confirmation first. The information it reads is sent to OpenAI to answer you. Your SRG sign-in details are never shared with ChatGPT. You can disconnect at any time in ChatGPT, and access ends automatically if your SRG account is blocked or deactivated.

How long it is kept

Work records (tasks, approvals, meetings, files, recordings and the audit log) are kept for as long as the company needs them for its business and legal records, with no fixed end date. Chat messages stay for as long as the person who wrote them has an account, and are erased 90 days after that account is deleted. Database backups are kept for up to 35 days. A phone's push token is removed when you sign out or when your account is blocked or deleted.

Deleting your account

Accounts are created and controlled by the company, and you cannot delete one directly. To ask for deletion, use Profile, Request account deletion in the app, or the account deletion page, which needs no app or sign-in. We confirm who you are with a code sent to your registered number. The company owner reviews every request and we aim to finish within 30 days. A request may be declined only if we cannot confirm who you are, or for a reason we give you. Open tasks are reassigned first.

After an approved deletion we erase your name, email, phone numbers, employee code, photo, password, active sign-ins, push tokens, notifications, saved locations and notification settings. Your chat text and chat files are erased 90 days later. We keep company records you worked on (tasks, task updates and files, approvals, meetings, recordings, reports and the audit log) because the company needs them for its business and legal records; your entries show as Former Staff. Your name may still appear in text other people wrote, in older audit entries, and in backups for up to 35 days. A deleted account cannot be restored.

Security

Access needs a one-time code or password. What you can see depends on your role and reporting line. Traffic is encrypted with HTTPS, stored files are encrypted, and actions are recorded in an audit log.

Changes to this policy

We update this page when our handling of data changes. The date at the top shows the latest version.

Questions

Contact your HOD or the SRG Tasks administrator, or email info@shreeramgroup.com.